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MHC By-Laws

Mandan Hockey Club, INC. By-Laws

ARTICLE I.  NAME

The name of this organization is Mandan Hockey Club, Inc. and shall be referred to hereinafter as “Club”.

 ARTICLE II.  PURPOSE

Section 1.  The purpose of the Club shall be to promote and sponsor youth participation in the sport of ice hockey, and in connection therewith, top organize and conduct a youth ice hockey program in the City of Mandan, North Dakota.

Section 2.   The club is organized and created solely and exclusively for the above-stated purpose.

Article III.  POWERS

Section 1.   In furtherance of the above-stated purpose of the Club, but not in limitation thereof, the Club shall have the following powers: 

A. To undertake and promote activities through the use of volunteer services and other means to raise funds to support an organized recreational ice hockey program; 

B. To acquire ice hockey equipment, uniforms and any other property necessary and suitable to carry out the Club’s purpose; 

C. To obtain contributions, donations, gifts, bequests, grants, pledges, devices and funds from similar sources, from individuals, corporations, trusts, foundations, partnerships, estates, and other organizations or groups to support the Club’s purpose; 

D. To accept, purchase, own, hold, lease, rent, manage, sell and otherwise use and enjoy real and personal property of all kinds, consistent with Club’s purpose, and in connection therewith, to acquire, construct, maintain, and operate buildings and equipment, and any other real or personal property deemed necessary or convenient to the Club in achieving it’s purpose; 

E. To enter into contracts, borrow money, mortgage or otherwise encumber the Club’s property to secure payment thereof; 

F. To appoint agents and to hire employees in connection with the Club’s affairs, and to fix their compensation; 

G. To do any and all things necessary to carry out the Club’s purposes and objectives consistent with and limited to those allowed under the charitable and education purposes of Section 501(c)(3) of the United States Internal Revenue Code and Chapter 10-24 of the North Dakota Century code, also known as the North Dakota Non-Profit Corporation Act; and 

H. The foregoing statements of specific powers do not restrict or limit the Club’s general powers, or their exercise or enjoyment, as they are expressly or impliedly granted by the North Dakota Non-Profit Corporation Act, except those powers not in furtherance of exempt purposes under Section 501(c)(3) of the Internal Revenue Code Section 2.    The exercise of the Club’s stated, expressed and implied powers is subject to the following prohibitions: 

A. No part of the Club’s earnings or assets shall inure to the private benefit of or be distributed to it’s officers, directors, or members.  The Club shall be authorized to and empowered, however, to pay reasonable compensation for services rendered and to make payments and distribution in furtherance of the Club’s purpose to Club officers, directors, and members, upon full disclosure to and approval of the Club’s board of directors; 

B. No part of the Club’s activities shall consist of carrying on propaganda or otherwise attempting to influence legislation, nor shall the Club participate in or intervene in any manner to any extent, including the publishing or distribution of statements, in any political campaign on behalf of any candidate for public office; and 

C. The Club shall not engage in any activities that are unlawful or are prohibited under federal, state, or local laws. 

ARTICLE IV.   MEMBERSHIP 

Section 1.    Every family that has a player or players registered with the Club and that has paid their registration fees is a member of the Club, with full voting and other privileges.  Community Members that reside within the boundaries of the Mandan Hockey Club may also be members with full voting privileges upon payment of an annual fee of $25.00. 

Section 2.   Each family shall be entitled to two (2) votes on each matter submitted to the Club’s membership for a vote.  Each Community member is entitled to one (1) vote on each matter.  Members must be present to vote. 

Section 3.   Annual membership shall commence on October 1 and terminate on September 30 of the following year. 

Section 4.    Club memberships, voting or other privileges shall not be transferable. 

ARTICLE V.   DUES 

The annual dues required to be paid for membership in the Club shall be determined annually by the board of directors. 

ARTICLE VI   DIRECTORS 

Section 1.   The Club shall have eleven (11) directors and they shall comprise the Club’s Board of Directors and shall manage the affairs of the Club.  Directors must be active members of the Club.

Section 2.    

A. The directors shall be elected to serve staggered three-year terms.  Election of directors shall occur at the annual spring meeting of the Club’s general membership in April each year; and 

B. Directors shall be nominated and elected at large.  The secretary shall declare the persons receiving the highest number of votes to be elected as directors and such declaration shall be entered into the minutes of the meeting.  No cumulative voting shall be permitted, and each member shall have one (1) vote for each director to be elected. 

Section 3.   If any director at any time after being elected dies, resigns, or ceases to have the qualifications provided for herein, then this directorship shall become immediately vacant, without action other that to note such fact in the minutes of the board.  In such event, or in case of a vacancy created by any other circumstances, the remaining directors at any meeting of the board of directors, regular or special, shall elect some person with the necessary qualifications to act as director to fill such vacancy and to serve as director for the unexpired term of the retiring director. 

Section 4.   No director shall receive compensation for service as a director.  However, the board shall have the authority to compensate persons, including directors, for services rendered to or contracted for by the Club, which services are outside the scope of the normal and usual duties of a director and to reimburse directors for reasonable expenses incurred for Club purpose.  When a motion concerning such compensation for reimbursement is brought before the board of directors the individual director effected shall not vote on the motion. 

Section 5.   All nominations for vacant positions on the board shall be presented at the annual meeting in April of each year.  Any Club member may make nominations from the floor at this meeting. 

Section 6.   There must be a quorum of board members present to approve any Club business or operation.  All approval shall be by a majority vote.  A motion can be made by any club member and the Board of Directors is then required to vote on the motion.  The Board of Directors can vote to table a motion until the next meeting if there is insufficient information to vote on the motion. 

ARTICLE VII   OFFICERS 

Section 1.   Each year at the first meeting of the board of directors following the annual election of directors, the board shall elect it’s members a president, a vice-president, a secretary, and a treasure who shall be the clubs officers.  The president shall serve an additional term on the board as immediate past-president if he/she is in service as president in the third year of his/her term as director. 

Section 2.  It shall be the duty of the president: 

A. To preside at all meetings of the Club and of the board of directors; 

B. To see that the By-laws, rules, and regulations of the board are enforced 

C. To appoint all committees; 

D. To have general supervision over all the affairs of the Club and the employees thereof: 

E. To serve as a member ex-officio of all committees; 

F. To sign all written contracts entered into by the Club, unless some other person be designated or authorized by the board of directors; 

G. To sign, with the treasurer, all checks issued by the Club; 

H. To serve as official spokesperson for the Club; and 

Section 3.   The vice-president shall have all the powers of the president when, for any reason, the president is unable to act.  If the president and vice-president are absent or unable to act, the board of directors shall designate one of it’s number to act as such, and such acting president shall perform the duties of the president. 

Section 4.   It shall be the duty of the secretary: 

A. To keep a current record of all proceedings of the board of directors and of the meetings of the members; 

B. To give all notices to members or directors, however, the president may designate any other person to give such notices; 

C. To perform such other duties as may be required by the board of directors; and 

D. To maintain the official correspondence of the club. 

Section 5.   It shall be the duty of the treasurer: 

A. To have general charge of the books of the accounts and records of the Club; 

B. To receive all money from dues or any other source coming to the Club and to deposit the same as may be directed by the board; and 

C. To render to the president and board of directors at each meeting of the board and membership, an itemized statement showing the condition of the Club’s financial affairs. 

ARTICLE VIII   FINANCE 

Section 1.   The board of directors may provide for an annual audit of the Club’s operation and the report of such audit, if made shall be published to the Club membership. 

Section 2.   The Club’s fiscal year shall begin on April 1 and close on March 31 of the following year. 

Section 3.    All expenditures of the Club shall be made by check and every check signed by both the president and the treasurer. 

Section 4.   The board of directors must specifically approve all purchases or expenditures exceeding one hundred dollars  ($100.00). 

ARTICLE IX   COMMITTEES 

The president shall appoint any committees deemed by the Club, or it’s board of directors, to be necessary for the accomplishment of the Club’s purposes.  At least one member of each committee shall be selected from the board of directors.  Each committee so appointed shall provide a report of its actions at each monthly meeting.  The president shall formally disband each committee upon completion of its duties. 

ARTICLE X   MEETINGS 

Section 1.   The membership of the Club shall meet at least annually at such time and place as designated by the board of directors. 

Section 2.   The board of directors shall meet monthly with such meeting to be held immediately preceding the Club’s monthly meeting or any special meeting. 

Section 3.   Notice of the place and time of all meetings of the Club and of the board of directors shall be given to all members of the Club at least seven (7) days in advance of the meeting unless otherwise directed by the membership.  All board of directors meetings shall be open to attendance by the members of the Club. 

Section 4.   Special meetings may be called by the president or upon written request of any director.  Notice of any special meetings and agenda shall be given to all members at least 48 hours in advance of the meeting and state the purpose(s) of the meeting.  Notice may be given in the same manner as set out in Section 3 above. 

Section 5.   Any special meeting of the Board may be held by conference call.  If a special meeting is held by conference call, at least eight (8) members of the board must be part of the conference call in order for the conference call to conduct any business. 

ARTICLE XI   AMENDMENTS 

These by-laws may be amended, repealed, or re-enacted, or new by-laws adopted in addition hereto at any meeting of the Club’s membership by the vote of a simple majority of the members present at such meeting, provided that notice of the intention to amend, repeal, re-enact, or adopt a by-law or by-laws, and the nature of such changes is given at the previous meeting of the Club membership and in any notice required to be given herein. 

ARTICLE XII   ELIGIBILITY REQUIREMENTS 

Tobacco, Alcohol, controlled Substances.   The use and/or possession of tobacco, alcohol, or any controlled substances, as defined by North Dakota law are prohibited.  Any co-extra-curricular participant shall be subject to the rules, regulations, and policies of the Mandan Public School district and/or the North Dakota High School Activities Association.  This includes suspension from participation (practice, rehearsals, games, contests, performance, etc.) in all co/extra-curricular activities as stated within those rules, regulations, and policies.

By-Laws Proposed Changes

MANDAN HOCKEY CLUB, INC.

BY-LAWS
 
ARTICLE I. NAME
 
The name of this organization is Mandan Hockey Club, Inc. and shall be referred to hereinafter as "Club".
 
ARTICLE II. PURPOSE
 
Section 1. The purpose of the Club shall be to promote and sponsor youth participation in the sport of ice hockey, and in connection therewith, top organize and conduct a youth ice hockey program in the City of Mandan, North Dakota.
 
Section 2. The club is organized and created solely and exclusively for the above-stated purpose.
 
Article III. POWERS
 
Section 1. In furtherance of the above-stated purpose of the Club, but not in limitation thereof, the Club shall have the following powers:
 
A. To undertake and promote activities through the use of volunteer services and other means to raise funds to support an organized recreational ice hockey program;
 
B. To acquire ice hockey equipment, uniforms and any other property necessary and suitable to carry out the Club’s purpose;
 
C. To obtain contributions, donations, gifts, bequests, grants, pledges, devices and funds from similar sources, from individuals, corporations, trusts, foundations, partnerships, estates, and other organizations or groups to support the Club’s purpose;
 
D. To accept, purchase, own, hold, lease, rent, manage, sell and otherwise use and enjoy real and personal property of all kinds, consistent with Club’s purpose, and in connection therewith, to acquire, construct, maintain, and operate buildings and equipment, and any other real or personal property deemed necessary or convenient to the Club in achieving it’s purpose;
 
E. To enter into contacts, borrow money, mortgage or otherwise encumber the Club’s property to secure payment thereof;
 
F. To appoint agents and to hire employees in connection with the Club’s affairs, and to fix their compensation;
 
G. To do any and all things necessary to carry out the Club’s purposes and objectives consistent with and limited to those allowed under the charitable and education purposes of Section 501(c)(3) of the United States Internal Revenue Code and Chapter 10-24 of the North Dakota Century code, also known as the North Dakota Non-Profit Corporation Act; and
 
H. The foregoing statements of specific powers do not restrict or limit the Club’s general powers, or their exercise or enjoyment, as they are expressly or impliedly granted by the North Dakota Non-Profit Corporation Act, except those powers not in furtherance of exempt purposes under Section 501(c)(3) of the Internal Revenue Code
 
Section 2. The exercise of the Club’s stated, expressed and implied powers is subject to the following prohibitions:
 
A. No part of the Club’s earnings or assets shall inure to the private benefit of or be distributed to it’s officers, directors, or members. The Club shall be authorized to and empowered, however, to pay reasonable compensation for services rendered and to make payments and distribution in furtherance of the Club’s purpose to Club officers, directors, and members, upon full disclosure to and approval of the Club’s board of directors;
 
B. No part of the Club’s activities shall consist of carrying on propaganda or otherwise attempting to influence legislation, nor shall the Club participate in or intervene in any manner to any extent, including the publishing or distribution of statements, in any political campaign on behalf of any candidate for public office; and
 
C. The Club shall not engage in any activities that are unlawful or are prohibited under federal, state, or local laws.
 
ARTICLE IV. MEMBERSHIP
 
Section 1. Every family that has a player or players registered with the Club and that has paid their registration fees is a member of the Club, with full voting and other privileges.
 
Section 2. Each family shall be entitled to two (2) votes one vote per player on each matter submitted to the Club’s membership for a vote. Members must be present to vote.
 
Section 3. Annual membership shall commence on October 1 and terminate on September 30 of the following year.
 
Section 4 Club memberships, voting or other privileges shall not be transferable.
 
Section 5. The Club will offer non-voting associate membership to those who wish to participate in the Club for an annual fee of $25.00. as long as the person is affiliated with the Club in the capacity of a coach, official, or have had a player in the program. Associate members must be paid in full by November 1st in order to have voting privileges at the following annual meeting.
 
Section 6. Any member may be expelled for adequate reason by two-thirds vote of the board of directors. Failure to pay dues or to meet the criteria for membership is presumed to be adequate reason for expulsion and does not require advance notice to the member and deliberation by the board of directors. Any member proposed for expulsion for another reason is given advance written notice including the reason for the proposed expulsion, opportunity to contest the proposed expulsion in writing or in person before the board of directors, and final written notice of the board of directors’ decision.
 
ARTICLE V. DUES
 
The annual dues required to be paid for membership in the Club shall be determined annually by the board of directors.
 
ARTICLE VI DIRECTORS
 
Section 1. The Club shall have eleven (11) directors and they shall comprise the Club’s
 
Board of Directors and shall manage the affairs of the Club. Directors must be active members of the Club.
 
Section 2. Eligibility of Directors
 
A. Directors must be members in good standing in the Club;
 
B. No director shall receive compensation for service as a director. However, the board shall have the authority to compensate persons, including directors, for services rendered to or contracted for by the Club, which services are outside the scope of the normal and usual duties of a director and to reimburse directors for reasonable expenses incurred for Club purpose. When a motion concerning such compensation for reimbursement is brought before the board of directors the individual director affected shall not vote on the motion.
 
C. No more than one parent, guardian, or matrimonial pair of a player or directly related players may serve concurrently;
 
D. A Director who at any time does not successfully complete a North Dakota Amateur Hockey Association background check will immediately be deemed ineligible to serve;
 
E. A member who has previously been removed from office under subsection # of Section # is not eligible to serve.
 
Section 3. Terms, Election, Removal, Secession, & Duties
 
A. The directors shall be elected to serve staggered three-year terms. Directors may serve consecutive terms. Election of directors shall occur at the annual spring meeting of the Club’s general membership in April each year; and
 
B. Directors shall be nominated and elected at large. The secretary shall declare the persons receiving the highest number of votes to be elected as directors and such declaration shall be entered into the minutes of the meeting. No cumulative voting shall be permitted, and each member shall have one (1) vote for each director position available for election to be elected.
 
C. A Director may be relieved of their duties by a unanimous vote of present board members at a meeting called in accordance with Section X. The Director in question must be provided in writing a complete explanation for the request for removal and the date, time and location of the board meeting were the vote is to take place no less than 7 days prior to the meeting via certified mail. The director shall be allowed no more then thirty (30) minutes to present their case to the board as to request for removal. During this meeting the Director does not carry the rights and privileges of a director.
 
Section 3D. If any director at any time after being elected dies, resigns, or ceases to have the qualifications provided for herein, then this directorship shall become immediately vacant, without action other that to note such fact in the minutes of the board. In such event, or in case of a vacancy created by any other circumstances, the remaining directors at any meeting of the board of directors, regular or special, shall elect some person with the necessary qualifications to act as director to fill such vacancy and to serve as director for the unexpired term of the retiring director.
 
Section 4. No director shall receive compensation for service as a director. However, the board shall have the authority to compensate persons, including directors, for services rendered to or contracted for by the Club, which services are outside the scope of the normal and usual duties of a director and to reimburse directors for reasonable expenses incurred for Club purpose. When a motion concerning such compensation for
 
reimbursement is brought before the board of directors the individual director effected shall not vote on the motion.
 
Section 5E. All nominations for vacant positions on the board shall be presented at the annual meeting in April of each year. Any Club member may make nominations from the floor at this meeting.
 
Section 6. There must be a quorum of board members present to approve any Club business or operation. All approval shall be by a majority vote.
 
Section 4. The Club shall acquire and have in effect Directors and Officers insurance.
 
ARTICLE VII OFFICERS
 
Section 1. Each year at the first meeting of the board of directors following the annual election of directors, the board shall elect it’s members the following officers:a president, a vice-president, a secretary, and a treasure who shall be the clubs officers. Each office will have a one year term. Officers may serve consecutive terms. The president shall serve an additional term on the board as immediate past-president if he/she is in service as president in the third year of his/her term as director.
 
Section 2. It shall be the duty of the president:
 
A. To preside at all meetings of the Club and of the board of directors;
 
B. To see that the By-laws, rules, and regulations of the board are enforced
 
C. To appoint all committees;
 
D. To have general supervision over all the affairs of the Club and the employees thereof:
 
E. To serve as a member ex-officio of all committees;
 
F. To sign all written contracts entered into by the Club, unless some other person be designated or authorized by the board of directors;
 
G. To sign, with the treasurer, all checks issued by the Club, unless some other person be designated or authorized by the board of directors;
 
H. To serve as official spokesperson for the Club; and
 
Section 3. It shall be the duty of the vice-president:
 
A. To assume the The vice-president shall have all the powers of the president when, for any reason, the president is unable to fulfill the duties outlined act. If the president and vice-president are absent or unable to act, the board of directors shall designate one of it’s number to act as such, and such acting president shall perform the duties of the president.
 
B. To annually review the By-laws, rules, and regulations of the board;
 
C. To serve as the chair of the audit committee for the Club.
 
Section 4. It shall be the duty of the secretary:
 
A. To keep a current record of all proceedings of the board of directors and of the meetings of the members;
 
B. To give all notices to members or directors, however, the president may designate any other person to give such notices;
 
C. To perform such other duties as may be required by the board of directors; and
 
D. To maintain the official correspondence of the club.
 
Section 5. It shall be the duty of the treasurer:
 
A. To have general charge of the books of the accounts and records of the Club;
 
B. To receive all money from dues or any other source coming to the Club and to deposit the same as may be directed by the board; and
 
C. To render to the president and board of directors at each meeting of the board and membership, an itemized statement showing the condition of the Club’s financial affairs.
 
ARTICLE VIII FINANCE
 
Section 1. The board of directors mayshall provide for an annual audit of the Club’s operation and the report of such audit, if made shall be published to the Club membership.
 
Section 2. The Club’s fiscal year shall begin on April 1 and close on March 31 of the following year.
 
Section 3. All expenditures of The Club shall be made by check and every check signed by both the president and the treasurer.retain detailed records of financial transactions in accordance with Generally Accepted Accounting Principles (GAAP). All bank transactions shall carry dual signatures one of which must be the Club treasurer. All loans or credit purchases exceeding two hundred fifty dollars ($250) must have specific approval of the board of directors.
 
Section 4. The board of directors must specifically approve all purchases or expenditures exceeding one hundred dollars ($100.00) two hundred fifty dollars ($250).
 
ARTICLE IX COMMITTEES
 
The president shall appoint any committees deemed by the Club, or it’s board of directors, to be necessary for the accomplishment of the Club’s purposes. At least one member of each committee shall be selected from the board of directors. Each committee so appointed shall provide a report of its actions at each monthly meeting. The president shall formally disband each committee upon completion of its duties.
 
ARTICLE X MEETINGS
 
Section 1. The membership of the Club shall meet at least annually at such time and place as designated by the board of directors.
 
Section 2. The board of directors shall meet monthly with such meeting to be held immediately preceding the Club’s monthly meeting or any special meeting at such time and place as designated by the president.
 
Section 3. Notice of the place and time of all meetings of the Club and of the board of directors shall be given to all members of the Club at least seven (7) days in advance of the meeting unless otherwise directed by the membership. All board of directors meetings shall be open to attendance by the members of the Club.
 
Section 4. Special meetings may be called by the president or upon written request of any director. Notice of any special meetings and agenda shall be given to all members at least 48 hours in advance of the meeting and state the purpose(s) of the meeting. Notice may be given in the same manner as set out in Section 3 above.
 
Section 5. Any special meeting of the Board may be held by conference call. If a special meeting is held by conference call, at least eight (8) members of the board must be part of the conference call in order for the conference call to conduct any business.
 
Section 6. There must be a quorum of board members present to approve any Club business or operation. All approval shall be by a majority vote.
 
Section 7. Roberts Rules of Order shall govern all meetings of the Club.
 
ARTICLE XI AMENDMENTS
 
These by-laws may be amended, repealed, or re-enacted, or new by-laws adopted in addition hereto at any meeting of the Club’s membership by the vote of a simple majority of the members present at such meeting, provided that notice of the intention to amend, repeal, re-enact, or adopt a by-law or by-laws, and the nature of such changes is given at the previous meeting of the Club membership and in any notice required to be given herein.
 
ARTICLE XII ELIGIBILITY REQUIREMENTS
 
Tobacco, Alcohol, controlled Substances. The use and/or possession of tobacco, alcohol, or any controlled substances, as defined by North Dakota law are prohibited.
 
Any co-extra-curricular participant shall be subject to the rules, regulations, and policies of the Mandan Public School district and/or the North Dakota High School Activities Association. This includes suspension from participation (practice, rehearsals, games, contests, performance, etc.) in all co/extra-curricular activities as stated within those rules, regulations, and policies.